Employee confidential medical information may be stored in a

Employee confidential medical information may be stored in a companys hris prov - PHRi Prep

Question

Employee confidential medical information may be stored in a company's HRIS provided that:

Answers

It is also retained in parallel, secured hard-copy files.
Access is limited to the employee's direct supervisor for accommodation purposes.
correct
It is kept in electronically separate files from general personnel records.
It is never stored in any electronic human resource system.

Explanation

Correct Answer Is:

C. It is kept in electronically separate files from general personnel records.
Explanation
Employee medical information should be stored in a way that protects privacy and confidentiality. In most jurisdictions, it is required that medical information be kept separately from general personnel records, often with restricted access to ensure that only those with a legitimate need to know (such as HR professionals involved in accommodations) can access it. This helps comply with privacy regulations like the Health Insurance Portability and Accountability Act (HIPAA).

Why the other options are incorrect:

A. It is also retained in parallel, secured hard-copy files.
While hard-copy files may be an option in some cases, it is not a required practice for storing confidential medical information in addition to an electronic HRIS, as long as the electronic records are sufficiently secured and separated.
B. Access is limited to the employee's direct supervisor for accommodation purposes.
While it is true that supervisors may need access to certain information for accommodation purposes, they should not be the only individuals with access to medical information. HR professionals responsible for compliance may also need access, but that access should be controlled and limited to those with a legitimate need to know.
D. It is never stored in any electronic human resource system.
Storing medical information in an electronic system is not inherently prohibited, as long as the system complies with privacy and security regulations. The key is ensuring proper separation and restricted access.

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