A project manager invites the company CEO sponsor team membe

A project manager invites the company ceo sponsor team membe - PMP Practice Questions

Question

A project manager invites the company CEO, sponsor, team members, and an external client representative to a meeting to review the project management plan. The project manager starts to present the budget, but the CEO suddenly asks to end the meeting. What should the project manager have done to avoid this situation?

Answers

Sent the presentation slides to internal participants first and then to the external client representative prior to the meeting.
Reviewed the communications management plan before inviting an external client representative to the meeting.
correct

Reviewed the cost management plan with internal participants and CEO prior to inviting an external client representative to the meeting.
Performed a root cause analysis with the external client representative and documented the findings in the lessons learned register.

Explanation

Correct Answer: C

To avoid the CEO unexpectedly ending the meeting, the project manager should have reviewed the cost management plan with internal participants, including the CEO, before involving the external client representative. This step allows the internal stakeholders to understand and align on budget details in a private setting, addressing any questions or concerns they may have in advance. By securing internal agreement on sensitive aspects of the project, such as budget, the project manager ensures a smoother, more productive discussion when external stakeholders are present.

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