Renew your Kansas Professional Teaching License every five years through KLAS. Graduate degree holders need 120 PDU points under an approved Individual Development Plan (IDP); bachelor’s-only holders need 160 PDU points, with at least 80 from college credit. One semester credit hour of college coursework equals 20 PDU points. Critical rule: all professional development activities must be included in your IDP before you complete them, or they may not count. Your IDP must be approved by your district’s local Professional Development Council (PDC) at the start of your renewal cycle.
Kansas Teacher License Renewal: Quick Reference Numbers
| 2 yrs
Initial License Validity Non-renewable; upgrade to Professional |
5 yrs
Professional License Validity Renewable every 5 years |
120 pts
PD Points — Graduate Degree K.A.R. § 91-1-205 |
160 pts
PD Points — Bachelor’s Only incl. 80 pts college credit |
| 20 pts
Per Semester Credit Hour K.A.R. § 91-1-215(i) |
1 pt
Per Clock Hour (In-Service) K.A.R. § 91-1-218(a) |
$70
Renewal Application Fee KSDE Form 3a |
$57
Fingerprint Fee (from 7/1/24) KSDE, effective July 1, 2024 |
Sources: KSDE K.A.R. § 91-1-205 (renewal requirements); K.A.R. § 91-1-215(i) (professional development point definitions, Cornell LII); K.A.R. § 91-1-218(a) (awarding PD points, KSDE PD Regulations document); KSDE Form 3a Professional License Renewal; KSDE Fingerprint Information page (updated July 1, 2024).
Why Renewal Matters and How Kansas Is Different
Renewing your Kansas teaching certificate is one of the most important administrative responsibilities of your professional career.
A lapsed license means you cannot legally teach in a Kansas public school — and unlike many professional licenses in other fields, teaching without a valid Kansas license can have consequences not only for you but for your school district’s accreditation status.
Kansas’s license renewal system is notably different from most other states. Rather than submitting a simple tally of credit hours or workshop hours to a state board, Kansas teachers work through a locally administered Professional Development Council (PDC) under an Individual Development Plan (IDP).
This system gives individual teachers significant flexibility in how they earn renewal points, but it also introduces a unique procedural requirement — activities must be pre-approved in your IDP before you complete them to count toward renewal.
This Prepsaret guide provides a complete, authoritative reference for Kansas teacher certificate renewal, grounded in the Kansas Administrative Regulations (K.A.R.) and official KSDE documentation.
Whether you are approaching your first renewal, dealing with a lapsed license, or strategically planning graduate coursework to advance both your renewal and your salary, this guide covers everything you need.
| The Single Most Important Fact About Kansas License Renewal |
| Activities must be included in an approved Individual Development Plan (IDP) BEFORE you complete them. |
| Graduate coursework, workshops, and conferences completed outside an approved IDP may NOT count toward renewal. |
| This is the most common reason Kansas teachers encounter problems at renewal time. |
| Always confirm with your district’s PDC coordinator that an activity is included in your IDP before enrolling. |
| Source: K.A.R. § 91-1-206(c); KSDE Professional Development Council guidelines. |
Kansas License Types and Their Validity Periods
Kansas uses a tiered educator licensing system. Understanding which license you hold is essential before planning renewal, because different licenses have different validity periods, renewal mechanisms, and requirements.
| License Type | Validity Period | Renewal Mechanism | Notes |
| Initial Teaching License | 2 years | Non-renewable — upgrade to Professional | Must complete mentoring + 1 year teaching to upgrade |
| Professional Teaching License | 5 years | Renewable with PD points or alternatives | Primary subject of this guide |
| Accomplished Teaching License | 5 years (tied to NBPTS cert.) | Renew by renewing NBPTS certification | Form 11 (NBCT renewal); NBPTS certs post-2017: 5-yr renewal |
| Standard Substitute License | 5 years | 50 PD points via local PDC | Shorter renewal requirement than Professional License |
| Emergency Substitute License | 1 school year (June 30) | Annual renewal; no PD points required | Renewed each year; no advanced degree required |
| School Specialist License (Initial) | 2 years | Non-renewable — upgrade to Professional | Same structure as Initial Teaching License |
| Professional School Specialist License | 5 years | Same as Professional Teaching License | 120 or 160 PD points depending on degree |
| School Leadership License (Initial) | 2 years | Non-renewable — upgrade | Leadership mentoring and experience required |
| Professional School Leadership License | 5 years | Same as Professional Teaching License | 120 or 160 PD points depending on degree |
Sources: KSDE License Information and Application page; teachercertification.com Kansas Guide 2026; KSDE Form 3a Professional License Renewal; KSDE Accomplished License Requirements page.
Professional License Renewal: Core Requirements
The Professional Teaching License is the primary teaching credential for experienced Kansas educators and the focus of this guide. It is valid for five years and renewable unlimited times. The renewal requirements are established in Kansas Administrative Regulation K.A.R. § 91-1-205.
Summary of Renewal Requirements by Degree Level
| Credential Status | Required PD Points | College Credit Requirement | Alternative Option | Special Condition |
| Holds graduate degree (master’s or higher) | 120 PDC points | No minimum college credit required (but 6 credit hrs. = 120 pts.) | Verify 3 years of accredited experience (usable only twice in career) | Most flexible renewal pathway |
| Does NOT hold graduate degree | 160 PDC points | At least 80 points MUST come from college credit (= 4 credit hrs. minimum) | None — college credit requirement is mandatory | Minimum 4 semester credit hours required regardless of other PD |
| Retired, holds graduate degree, KPERS participant | 60 PDC points | No minimum college credit required | N/A | Reduced requirement for retired KPERS educators |
| Retired, no graduate degree, KPERS participant | 80 PDC points | At least 40 points must be college credit | N/A | Reduced but still requires college credit component |
Sources: K.A.R. § 91-1-205; The Teacher’s Academy Kansas page; Model Teaching Kansas PD page; Study.com Professional Development Kansas; Happy Teacher Kansas page; Waldenu.edu Kansas renewal requirements; KSDE Form 3a Professional License Renewal (KSDE Renewal of Professional License documents).
| Core Renewal Formula — Graduate Degree Holders |
| 120 PDC points = 6 semester credit hours of college coursework (6 x 20 = 120 points) |
| — OR — 120 clock hours of approved non-credit professional development under an IDP |
| — OR — a combination of both that totals 120 points |
| — OR — verification of 3 years of accredited teaching experience during the license period (usable only TWICE in career) |
| All points must be earned under an approved IDP filed with your district’s PDC. |
| Core Renewal Formula — Bachelor’s Degree Only Holders |
| 160 PDC points total, OF WHICH at least 80 points MUST come from college credit |
| Minimum college credit: 4 semester credit hours (4 x 20 = 80 points) |
| Remaining 80 points can come from any approved PDC activities |
| = 8 semester credit hours satisfies the ENTIRE 160-point requirement through college credit alone |
| All points must be earned under an approved IDP filed with your district’s PDC. |
The PDC/IDP System
The Professional Development Council (PDC) and Individual Development Plan (IDP) system is what makes Kansas teacher license renewal unique. Unlike most states where you submit hours to a centralized state board, Kansas routes renewal through a district-level governance structure. Understanding this system thoroughly is essential to a successful renewal.
What Is a Professional Development Council (PDC)?
A Professional Development Council (PDC) is a representative body composed of licensed personnel from an educational agency. Per K.A.R. § 91-1-215(g), the PDC ‘advises the governing body of the educational agency in matters concerning the planning, development, implementation, and operation of the educational agency’s in-service education plan.’
In practical terms, the PDC is the district-level committee that approves teacher IDPs, awards professional development points, and maintains PDC transcripts used for renewal.
- Every Kansas unified school district must have a PDC
- PDC membership typically includes teachers, administrators, and community members
- The PDC reviews and approves individual development plans before teachers begin earning points
- The PDC awards points for approved activities and maintains official PD transcripts
- PDC decisions on point awards are final; no individual PDC member can approve points unilaterally — approval must come from the PDC as a council
- Per K.A.R. § 91-1-206(b): any person employed by or residing within a Kansas unified school district is eligible to file a PDP with that district’s PDC
What Is an Individual Development Plan (IDP)?
An Individual Development Plan (IDP) — also referred to as an Individual Professional Development Plan (IPDP) in some districts — is a written professional growth plan submitted to and approved by your PDC. It is the formal mechanism through which you earn renewal points in Kansas.
The IDP must:
- Be developed cooperatively with a designated supervisor (typically your building principal)
- Include activities in one or more of these areas (per K.A.R. § 91-1-206(a)): content endorsement standards, professional education standards, or service to the profession
- Be signed by both the individual and their supervisor (if the supervisor agrees)
- Be reviewed and approved by the local PDC before you begin earning points
- Align with school, district, and individual professional goals
Sources: K.A.R. § 91-1-206 — Professional Development Plans for License Renewal (Justia Law, current through Register Vol. 44, No. 26, June 26, 2025); USD 480 Professional Development Plan 2022-2027 (KSDE); USD 323 Rock Creek PD Plan 2024-2025.
The PDPToolbox: Kansas’s Official PD Tracking Platform
Many Kansas districts use PDPToolbox (developed by Greenbush — the Southeast Kansas Education Service Center) as their official platform for managing IDPs and tracking professional development points. PDPToolbox allows teachers to:
- Submit and manage their IDP online
- Track professional development point accumulation throughout the renewal cycle
- Upload college transcripts and other documentation
- Transfer PD records when changing districts (outgoing teachers provide their PDC transcript from the former district; incoming teachers upload college transcripts via PDPToolbox through the new PDC chair)
✔ Tip: If you change school districts during your license period, contact your new district’s PDC coordinator immediately to transfer your PD records and ensure your IDP is updated with the new district’s PDC.
What If You Cannot File an IDP Through Your Local PDC?
If you are unable to obtain approval of an IDP through a local PDC — for example, if you are employed outside a school district, live in a rural area without a nearby district, or are working out of state — K.A.R. § 91-1-206(d) provides that ‘a person may appeal to the licensure review committee for a review of the proposed individual development plan.’
Contact KSDE Teacher Licensure at (785) 296-2288 and ask for the Licensure Review Board Coordinator to begin this process.
Additionally, if you have a currently valid license and wish to keep your Kansas license while living out of state, you may work through the Licensure Review Committee as your PDC.
Professional Development Points: Earning and Conversion Rates
Understanding the precise value assigned to different types of professional development is critical for efficient renewal planning. Kansas uses a standardized point conversion system established in Kansas Administrative Regulations.
The Legal Definition of a Professional Development Point
K.A.R. § 91-1-215(i) states: ‘Professional development point means one clock-hour of in-service education. One semester hour of college credit shall count as 20 professional development points.’ This is the most fundamental conversion rate in Kansas teacher license renewal. All PDC point calculations derive from this regulatory definition.
| Activity Type | PDC Points Earned | Notes / Source |
| 1 semester credit hour (college coursework) | 20 PDC points | K.A.R. § 91-1-215(i) — applies to graduate AND undergraduate credits |
| 1 clock hour of in-service education | 1 PDC point | K.A.R. § 91-1-215(i) and 91-1-218(a) |
| Professional conferences / seminars | 1 point per clock hour | Counted as clock hours of in-service |
| Curriculum development / action research | Points assigned by PDC based on scope | PDC determines appropriateness and point value |
| Mentoring (serving as mentor teacher) | Points assigned by PDC | Categorized as ‘service to the profession’ per K.A.R. § 91-1-206(a)(3) |
| Professional Learning Communities (PLCs) | Points assigned by PDC | Documented clock hours; PDC must approve |
| National Board assessment process completion | Satisfies renewal requirement | See Section 10 for National Board renewal option |
| Accredited teaching experience (3 years) | Satisfies graduate-degree renewal in full | Only twice in career; requires graduate degree; see Section 9 |
Sources: K.A.R. § 91-1-215(i) — In-service education definitions (Cornell LII, current text); K.A.R. § 91-1-218(a) — Awarding of professional development points (KSDE Professional Development Regulations document); K.A.R. § 91-1-206(a) — Professional development plans.
The Math: How Many Credits or Hours Do You Need?
| Scenario | Required Points | Via College Credit Only | Via Clock Hours Only | Mixed Example |
| Graduate degree holder | 120 points | 6 semester credit hours | 120 clock hours | 3 cr. hrs. (60 pts) + 60 workshop hrs. (60 pts) |
| Bachelor’s degree only | 160 points (min. 80 from credit) | 8 semester credit hours | Not possible (credit required) | 4 cr. hrs. (80 pts) + 80 clock hrs. (80 pts) |
| Retired, graduate degree, KPERS | 60 points | 3 semester credit hours | 60 clock hours | 1 cr. hr. (20 pts) + 40 workshop hrs. (40 pts) |
| Retired, no grad degree, KPERS | 80 points (min. 40 from credit) | 4 semester credit hours | Not possible (credit required) | 2 cr. hrs. (40 pts) + 40 clock hrs. (40 pts) |
| Standard Substitute License | 50 points | 2.5 semester credit hours (est.) | 50 clock hours | 1 cr. hr. (20 pts) + 30 workshop hrs. (30 pts) |
Source: Calculations based on K.A.R. § 91-1-215(i) (1 credit hour = 20 PDC points) and KSDE renewal requirements per K.A.R. § 91-1-205; The Teacher’s Academy Kansas renewal guide; Model Teaching Kansas page; creditsforteachers.com Kansas guide (April 2026).
Renewal Options by Degree Level
The following decision matrix consolidates all renewal pathways available to Kansas professional license holders based on their degree status. Use this as your planning reference at the start of each five-year license period.
| Renewal Option | Graduate Degree Holder | No Graduate Degree | Retired/KPERS Participant | Regulatory Reference |
| 120 PDC points (IDP) | Yes — satisfies full requirement | No — insufficient (need 160) | No (need 60 or 80) | K.A.R. § 91-1-205 |
| 160 PDC points (IDP, min. 80 from credit) | Not required (120 sufficient) | Yes — satisfies full requirement | No (reduced req. applies) | K.A.R. § 91-1-205 |
| 6 semester credit hours (=120 pts) | Yes — most efficient path | Partially (still need 2 more hrs. for 160 pts. or add clock hours) | No (over-satisfies 60-pt req.) | K.A.R. § 91-1-215(i) |
| 8 semester credit hours (=160 pts) | Satisfies and exceeds | Yes — satisfies in full | Yes — exceeds reduced req. | K.A.R. § 91-1-215(i) |
| New endorsement program (8 credit hrs.) | Yes — approved program | Yes — approved program | Ask PDC coordinator | KSDE renewal options |
| 3 years accredited experience | Yes — but limited to 2x career | No | No | K.A.R. § 91-1-205 |
| National Board Assessment completion | Yes — satisfies renewal | Yes — satisfies renewal | N/A (reduced req. applies) | KSDE Renewal options |
Sources: K.A.R. § 91-1-205; KSDE Renewal of Professional License Requirements page; renewateachinglicense.com Kansas requirements (sourced from KSDE); Study.com Kansas PD requirements; creditsforteachers.com Kansas renewal guide (April 2026).
College Credit as a Renewal Strategy
College credit is the most efficient, most financially valuable, and most strategically advantageous renewal option for most Kansas teachers. Understanding how to use college credit optimally is one of the highest-return professional decisions a Kansas teacher can make.
Why College Credit Is Superior to Clock Hours for Most Teachers
- Highest PDC point density: One semester credit hour earns 20 PDC points — the equivalent of 20 clock hours of workshops. A 3-credit course earns 60 points in roughly the same time it takes to attend 60 workshop hours, but with far more flexibility.
- Dual benefit — renewal AND salary advancement: Graduate credits that satisfy your PDC renewal requirement also advance you on the salary schedule. Most Kansas districts require graduate-level credits to move between salary lanes (BA to BA+15, MA, MA+15, etc.). Undergraduate credits satisfy the PDC point requirement but typically cannot be used for salary lane advancement.
- Stackable toward a graduate degree: Credits completed for renewal can count toward a master’s degree program if you enroll in a compatible program. This allows teachers to simultaneously satisfy renewal, advance on the salary schedule, and progress toward a degree.
- Out-of-district flexibility: College credits can be earned from any regionally accredited institution, regardless of geography. Online graduate programs offer self-paced, flexible options compatible with a full-time teaching schedule.
Credit Requirements for Regional Accreditation
KSDE requires that college credits used for renewal come from regionally accredited institutions. Regional accreditation is the standard institutional accreditation held by most traditional colleges and universities — including all Kansas Board of Regents institutions (KSU, KU, WSU, FHSU, ESU, PSU) and most online universities. This is distinct from programmatic accreditation (such as CAEP for educator preparation programs).
⚠ Important: Both graduate and undergraduate credits earn PDC points at the same rate (20 points per credit hour). However, most Kansas districts require graduate-level credits for salary lane advancement. If your goal is both renewal AND salary advancement, choose graduate-level coursework.
Efficient Credit Planning for Renewal
| Goal | Credits Needed | Points Earned | Result |
| Graduate degree holder — minimum renewal | 6 credit hours | 120 points | Satisfies full renewal requirement |
| No graduate degree — minimum renewal via credit | 8 credit hours | 160 points | Satisfies full renewal requirement |
| One salary lane advancement (BA to BA+15) | 15 credit hours (cumulative) | 300 points (excess) | Renewal + salary lane change |
| Progress toward master’s degree while renewing | 6-9 credit hours per 5-yr cycle | 120-180 points | Renewal + degree progress |
| Earn master’s degree during one renewal cycle | ~30-36 credit hours total | 600-720 points | Renewal + full master’s degree |
Source: K.A.R. § 91-1-215(i); creditsforteachers.com Kansas teacher license renewal guide (April 2026); Graduate Credits for Kansas Teacher License Renewal guide (creditsforteachers.com, April 2026); Happy Teacher Kansas page
Other Approved Professional Development Activities
While college credit is the most efficient per-point option, Kansas’s PDC/IDP system accepts a wide range of professional development activities. K.A.R. § 91-1-206(a) specifies that approved IDP activities must fall into one or more of three categories: (1) content endorsement standards, (2) professional education standards, or (3) service to the profession.
Approved Activity Types and Point Values
| Activity Type | Category (per K.A.R. 91-1-206) | Points | Notes |
| College coursework (any level) | Content endorsement OR professional education standards | 20 per credit hour | Most efficient; must be in approved IDP |
| District-provided workshops | Professional education standards | 1 per clock hour | Must be in IDP; PDC awards points |
| Professional conferences (state/national) | Content endorsement OR professional education standards | 1 per clock hour (attendance) | Conference hours count as clock hours |
| Curriculum development projects | Professional education standards OR service to profession | PDC assigns value | PDC reviews scope and assigns points |
| Action research projects | Professional education standards | PDC assigns value | Must align with IDP goals |
| Mentoring other teachers | Service to the profession | PDC assigns value | Serving as mentor teacher; PDC must approve |
| Professional Learning Communities (PLCs) | Professional education standards | 1 per clock hour (documented) | Documentation of time required |
| Online professional development courses | Professional education standards | 1 per clock hour | Must be in approved IDP; provider must be acceptable to PDC |
| Educational leadership roles in professional orgs | Service to the profession | PDC assigns value | Board membership, committee leadership, etc. |
| Presenting at conferences or workshops | Service to the profession | PDC assigns value | Preparation + presentation time may be counted |
Sources: K.A.R. § 91-1-206(a) — categories of approved IDP activities; K.A.R. § 91-1-215(i) — professional development point definition; K.A.R. § 91-1-218(a) — awarding of PD points; USD 312 Haven and USD 480 Liberal Professional Development Plans (KSDE portal, 2022-2027).
Activities That Typically Do NOT Count
- Activities completed before your IDP was approved by the PDC
- Activities not listed in your approved IDP at the time of completion
- Credits from non-regionally-accredited institutions
- CEUs (Continuing Education Units) that do not have a corresponding clock-hour equivalent accepted by the PDC
- Personal reading or professional development undertaken independently without PDC pre-approval
- Teaching experience in a non-accredited setting
Accredited Experience as a Renewal Option
Kansas provides a limited-use alternative renewal pathway for graduate degree holders: verifying three years of accredited teaching experience during the current license period.
This option substitutes for the PDC point requirement entirely for teachers who have been teaching full-time but have difficulty completing traditional professional development activities.
Requirements for Experience-Based Renewal
- Must hold a graduate degree (this option is NOT available to teachers with only a bachelor’s degree)
- Must verify three full years of accredited experience during the current professional license period
- Accredited experience means teaching under contract in a school accredited by the KSDE or a comparable agency in another state, while holding an endorsement valid for the specific assignment
- Must attach a completed experience verification form with the renewal application
Critical Limitations
| Experience Renewal Option — Use With Caution |
| This renewal option may be used ONLY TWICE in a teacher’s entire career. |
| After using this option twice, it becomes permanently unavailable — even if you continue teaching full-time. |
| It should be reserved for genuine circumstances where completing PD is unusually difficult. |
| Using this option forfeits the opportunity to use college credit for salary lane advancement during that renewal cycle. |
| The experience option provides NO salary schedule advancement benefit. |
| Source: K.A.R. § 91-1-205; creditsforteachers.com Kansas PD Hours guide (April 2026). |
National Board Certification and the Accomplished License
Kansas recognizes National Board Certification from the National Board for Professional Teaching Standards (NBPTS) both as a renewal mechanism for the Professional License and as the qualification for the state’s highest teaching credential — the Accomplished Teaching License.
Using National Board Assessment for Renewal
Completing the National Board Certification assessment process satisfies the renewal requirement for the Professional Teaching License.
If you completed the National Board assessment during your license period (and all entries including assessment center exercises were completed and scored), this satisfies your renewal obligation.
You must attach a copy of your score report to Form 3a documenting that all components were completed.Source: KSDE Form 3a Renewal of Professional License (Section VI).
The Accomplished Teaching License
The Accomplished Teaching License is Kansas’s highest classroom teaching credential. It is issued to educators who achieve National Board Certification and hold a valid Professional Teaching License. The Accomplished License:
- Is valid for 5 years
- Is renewed by renewing your NBPTS certificate — not through the PDC/IDP system
- NBPTS certificates issued after 2017 must be renewed every five years
- NBPTS certificates issued before 2017 remain valid for ten years (but renewal policies apply upon the next renewal cycle)
- Out-of-state teachers with National Board Certification can apply directly for the Accomplished License using Form 11 (Accomplished-NBCT) — this serves as their first Kansas license
- Application Form: Form 11-Accomplished-NBCT; submit to KSDE Teacher Licensure
Sources: KSDE Accomplished License Requirements page; KSDE License Information and Application page; teachercertification.com Kansas Guide 2026.
Substitute License Renewal Requirements
Kansas issues two types of substitute teacher licenses, each with different renewal requirements.
Standard Substitute License
- Valid for 5 years
- Renewal requires: 50 professional development points awarded by a local Kansas PDC under an approved IDP
- No minimum college credit requirement (unlike the Professional License without a graduate degree)
- 50 points = 50 clock hours of approved in-service, or 2.5 semester credit hours of college coursework, or a combination
- Must hold a degree and have completed a teacher preparation program to qualify for a Standard Substitute License
Emergency Substitute License
- Valid for one school year (expires June 30)
- Renewal: Annual renewal application; no PD points required
- Requires: 60 semester credit hours (standard track) OR completion of Greenbush modules (modified track) for initial qualification
- Background check: New fingerprint submission required if license has lapsed
- Renewal applications accepted beginning in February of the expiration year
Sources: KSDE Waivers, Substitutes License Types document; KSDE License Information and Application page; KU SOEHS Licensure page; research.com Kansas 2026 Substitute Teaching License guide.
Initial License: Renewal vs. Upgrade to Professional License
The Initial Teaching License is the first license issued to new Kansas teachers. It is valid for two years and is NOT renewable in the same sense as a Professional License. Instead, Initial License holders face a choice: either upgrade to a Professional License or, in limited circumstances, request a renewal extension.
Upgrading to a Professional License
Upgrading from an Initial to a Professional License is the standard and recommended path. To qualify:
- Must hold a valid Initial Teaching License
- Must complete a minimum of one year of successful teaching in the endorsement area on the Initial License
- Must complete a KSDE-approved mentoring program through the employing school district (typically a two-year program — the full Initial License period)
- Mentoring must occur while holding the Initial License, teaching in an accredited Kansas school, and in the endorsed subject area
- Application: Form 21 in the KLAS portal
Advantages of Upgrading vs. Renewing
- Validity: Professional License is valid for 5 years vs. Initial License’s 2 years — far less frequent renewal obligations
- Professional standing: Many districts treat the Professional License as confirmation that you are no longer a novice teacher, which may affect hiring priority
- Salary implications: Some districts offer pay scale advancement tied to moving from Initial to Professional status
Sources: educator-academy.org — How to Renew or Upgrade Your Kansas Teaching License (October 2024); KSDE License Information and Application page (upgrade requirements for Initial License); K-State COE Licensing and Endorsement Assistance page.
Step-by-Step Renewal Application Process (KLAS Form 3a)
The Kansas teacher license renewal application is submitted online through the Kansas Licensure Application System (KLAS). The form used for Professional License renewal is Form 3a. Here is a comprehensive walkthrough of the process.
Pre-Application Checklist
- Check your license expiration date: Log in to the KSDE Educator License Lookup at appspublic.ksde.gov/TLL/SearchLicense.aspx to verify your exact expiration date. Your license expiration date is also printed on the license itself.
- Confirm IDP status with your PDC coordinator: Ensure your IDP is current and that all activities you plan to use for renewal have been pre-approved. Contact your district’s PDC chair if you have any doubts.
- Obtain official PDC transcript: Request an official professional development transcript from your district’s PDC (often available through PDPToolbox). This is the primary documentation of your earned PDC points.
- Obtain official college transcripts (if using college credit): Contact each college or university where you completed renewal coursework. Transcripts must be official and sent from the institution. Allow 2-4 weeks for transcript processing.
- Obtain experience verification (if using experience option): Your employing district must complete the experience verification form confirming your years of accredited experience.
- Determine fingerprint requirement: If you have never submitted fingerprints for a Kansas educator license, or if your license has lapsed, you must submit fingerprints with your renewal application (see Section 14).
- Prepare the $70 application fee: The renewal fee is $70.00. Payment is accepted as a check or money order payable to the Kansas State Department of Education. The KSDE Form 3a documents also indicate personal checks are accepted.
Submitting the Application
- Log in to KLAS. Access the Kansas Licensure Application System at appspublic.ksde.gov/KLAS_userAuth/ using your KSDE credentials.
- Select License Applications. Navigate to License Applications (option 2 in KLAS) and select Form 3a — Renewal of Professional License.
- Complete all sections of Form 3a. The form requires: (a) list of local education agencies that awarded PDC points; (b) attachment of official PDC transcript; (c) list of accredited teaching experience during the license period; (d) experience verification form if using the experience option; and (e) National Board score report if applicable.
- Upload supporting documentation. Attach official PDC transcripts, official college transcripts (if using credit), experience verification, and any other required documents.
- Submit fingerprints if required. If a new background check is required, complete fingerprinting before or simultaneously with your application (see Section 14).
- Pay the $70 renewal fee. Complete fee payment through KLAS or by mailing a check/money order. Note: The processing fee is non-refundable and does not guarantee a license will be issued.
- Track application status. Use the License Lookup function in KLAS to monitor your application status. When status changes to ‘Not Active,’ the Print License button becomes available for you to download and print your renewed license. KSDE no longer prints and mails paper licenses.
Processing Times
KSDE typically processes complete renewal applications within a few weeks of receipt of all required materials. To avoid any gap in your license validity, KSDE recommends submitting renewal applications well in advance of the expiration date — ideally with several months to spare. Peak processing periods (May–August) may experience longer wait times.
✔ Best Practice: Submit your renewal application at least 60–90 days before your license expires. During summer (peak period), allow additional time.
Fingerprinting and Background Check Requirements
Kansas requires educators to submit fingerprints for a background check in specific situations related to licensure and renewal. Understanding when fingerprinting is required prevents application delays.
When Fingerprinting Is Required
- First-time Kansas educator license application — always required
- Renewal of an expired Kansas certificate or license (where the license lapsed before renewal was submitted)
- If the applicant has never previously submitted fingerprints as part of any Kansas educator license application
- Routine active license renewals submitted before expiration do NOT typically require new fingerprints (ongoing background enrollment continues automatically)
Source: KSDE Fingerprint Information page; KSDE Fingerprint Guidelines Booklet (updated September 4, 2025)
Fingerprint Background Check Fee (Updated July 1, 2024)
Effective July 1, 2024, the fingerprint background check processing fee increased to $57. This is in addition to the $70 application fee for license renewal. The fee increase was due to higher costs from the Kansas Bureau of Investigation (KBI) for fingerprint-based record checks.
| Fee Summary for License Renewal Applications (2024-25) |
| License Renewal Application Fee (Form 3a): $70.00 |
| Fingerprint Background Check Fee (if required): $57.00 effective July 1, 2024 |
| Local law enforcement agency printing fee: Varies by agency (additional cost) |
| Total when fingerprinting required: $127.00 + local agency fee |
| Total without fingerprinting: $70.00 |
| Note: The $70 application fee is non-refundable. The fingerprint fee is paid separately to the KBI via KLAS. |
| Source: KSDE Fingerprint Information page (ksde.gov); KSDE Form 3a Renewal of Professional License. |
How to Complete Fingerprinting
- Contact your local Kansas law enforcement agency to schedule a fingerprinting appointment
- Confirm the agency has LiveScan equipment for digital submission to the Kansas Bureau of Investigation (KBI)
- If digital submission is not available, use the formatted FD-258 card and mail it to KSDE
- Bring government-issued photo ID to your appointment
- Do NOT pay the fingerprint processing fee in KLAS until fingerprints have been digitally submitted to KBI
- Processing time: approximately 2-4 weeks for KBI/FBI results to be transmitted to KSDE
- Recommendation: Complete fingerprinting 4-6 weeks before submitting your renewal application
Renewing an Expired or Lapsed License
Teaching with an expired Kansas license is prohibited and can have serious professional and district accreditation consequences. If your license has lapsed, the renewal process requires additional steps beyond a standard on-time renewal.
What ‘Expired’ Means in the KLAS System
In the KSDE Educator License Lookup system, an ‘Expired’ status means the license expired, the application was purged without a license being issued, or there is no active application processing with KSDE. An expired license notation also indicates that ‘Fingerprint Card and Background Check Required with next application.’
Steps for Renewing an Expired License
- Do not teach – A teacher whose license has lapsed must not teach in a Kansas public school until a new or renewed license has been issued. Contact your school district immediately if your license has or is about to expire.
- Contact KSDE Teacher Licensure – Contact KSDE at [email protected] or (785) 296-2288 to confirm your application options and whether you qualify for standard renewal with lapsed status or need additional coursework.
- Complete fingerprinting – All applicants with expired licenses must submit new fingerprints regardless of prior background check history. Schedule fingerprinting with a local law enforcement agency (LiveScan preferred). Budget 4-6 weeks for processing.
- Meet renewal requirements – You must still satisfy the same PDC point or college credit requirements as an on-time renewal. If your license was lapsed for an extended period, confirm with KSDE whether a recency requirement (8 semester credit hours within the prior 6 years) applies.
- Submit Form 3a through KLAS with all documentation. Include official PDC transcripts, college transcripts if applicable, experience verification if applicable, and fingerprint fee payment.
- Pay both fees. $70 application fee + $57 fingerprint fee.
⚠ Critical: If your license has been lapsed for an extended period, KSDE may require completion of additional recency coursework (8 semester hours completed within the prior 6 years) before your renewal is approved. Contact KSDE to confirm requirements specific to your situation.
Retired Educators: Renewal and Return Pathways
Kansas has created specific provisions for retired educators that reflect both the reduced professional development burden on retirees and the state’s urgent need to bring experienced teachers back to the classroom.
Reduced Renewal Requirements for Retired KPERS Participants
Retired educators who participate in an educational retirement system (primarily KPERS) qualify for reduced renewal requirements:
- Graduate degree + retired/KPERS: 60 PDC points (vs. 120 for active)
- No graduate degree + retired/KPERS: 80 PDC points, including at least 40 from college credit
- Attach KPERS retirement verification (call KPERS at (785) 296-6666 to request a KPERS Benefit Letter)
Transitional License for Retired Educators Returning to Teaching
In August 2022, the Kansas State Board of Education established a Transitional License pathway that allows retired educators to return to the classroom with significantly reduced administrative burden. Key provisions:
- Available to any educator whose prior Kansas teaching license has been lapsed for at least six months
- Eliminates standard application fees
- Eliminates professional development requirements needed for typical license renewals
- Still requires a background check (approximately $57 fingerprint fee)
- Return to teaching must be in areas covered by prior endorsements
Sources: Yahoo News/Kansas Reflector — ‘Retired teachers will have an easier path back to the classroom in Kansas’ (August 2022); KSDE Form 3a (KPERS benefit letter requirement for retired educators); The Teacher’s Academy Kansas page.
Out-of-State Teachers: Maintaining Your Kansas License
Kansas teachers who relocate out of state may wish to maintain their Kansas license for future return or reciprocity purposes. Kansas has a mechanism for this through the Licensure Review Committee.
Renewing Your Kansas License While Living Out of State
- If you hold a currently valid Kansas license while living outside Kansas, you may work through the KSDE Licensure Review Committee as your professional development council
- This allows you to file an IDP and earn PDC points even without a Kansas school district PDC
- Contact KSDE Teacher Licensure at (785) 296-2288 and ask for the Licensure Review Board Coordinator to establish this arrangement
- Standard renewal point requirements apply (120 or 160 points depending on degree level)
Kansas and the Interstate Teacher Mobility Compact
Kansas is a member of the Interstate Teacher Mobility Compact, which facilitates recognition of licensure from other member states. If you allow your Kansas license to lapse while out of state, you may be able to use your out-of-state license to seek expedited renewal when you return to Kansas. Contact KSDE for case-specific guidance.
Sources: KASB Kansas Teaching Requirements document (March 2024); renewateachinglicense.com Kansas; KSDE Teacher Licensure contact information.
Strategic Renewal Tips: Dual Benefits of Graduate Coursework
The most financially savvy approach to Kansas teacher license renewal is to use graduate coursework that simultaneously satisfies your PDC renewal requirement and advances you on your district’s salary schedule. Here is a strategic framework for maximizing both.
The Graduate Credit Dual-Benefit Strategy
- Understand your salary schedule lanes: Most Kansas districts use a lane structure: BA, BA+15, BA+30, MA, MA+15, MA+30, MA+45, and sometimes MA+60 or Ed.S. Know which lane you are currently on and how many additional credits you need for the next lane change.
- Choose graduate-level credits only for salary advancement: Undergraduate credits satisfy the PDC requirement but cannot be used for salary lane changes in most Kansas districts. Always select graduate-level coursework to preserve the dual benefit.
- Ensure IDP pre-approval before enrolling: Confirm with your PDC coordinator that the graduate courses you plan to take are included in your approved IDP before you register. This is the most common step teachers skip — and the most costly mistake.
- Choose regionally accredited programs: Credits must be from regionally accredited institutions for both KSDE renewal and most district salary schedule requirements. All Kansas Board of Regents universities (FHSU, KSU, KU, WSU, ESU, PSU) qualify automatically.
- Time your credits strategically: The $5,000+ annual salary increase from a single lane change can compound to $100,000–$350,000 over a career. Consider completing lane-change credits in the first two years of a renewal cycle so you benefit from the salary increase for more of the five years.
- Keep transcripts organized: Official transcripts from all institutions are required for both PDC renewal documentation and salary lane change requests. Order official copies and keep a personal set as backups.
Sample Renewal + Salary Strategy Timeline
| Year in License Cycle | Recommended Action | PDC Points Accumulated | Salary Benefit |
| Year 1 | Confirm IDP with PDC; enroll in 3-credit graduate course | 60 pts (3 cr. hrs.) | Progress toward lane change |
| Year 2 | Complete 3 more credit hours; submit lane change request | 120 pts (6 cr. hrs. total) | Lane change effective; salary increase |
| Years 3-5 | Maintain IDP; complete additional PD or credit as needed | 120+ pts | License renewal requirement met; continue progress toward degree |
| Year 5 (Renewal) | Submit Form 3a; attach PDC transcript + college transcripts | 120 pts satisfied | License renewed; salary at new lane |
| Next 5-year cycle | Repeat with higher lane target or pursue master’s degree | 120 pts per cycle | Continued salary advancement |
Source: creditsforteachers.com Kansas salary schedule guide (April 2026); Happy Teacher Kansas page (salary advancement context); K.A.R. § 91-1-215(i) (credit conversion rate).
Common Renewal Mistakes and How to Avoid Them
The following mistakes account for the majority of Kansas teacher license renewal complications. Being aware of them in advance can save significant time and frustration.
| Mistake | Why It Happens | How to Avoid It |
| Completing PD without prior IDP approval | Teachers assume all PD automatically counts | Always get IDP pre-approval before starting any PD activity |
| Using credits from non-regionally accredited institutions | Misunderstanding accreditation types | Verify regional accreditation (HLC, SACSCOC, etc.) before enrolling |
| Waiting until license expires to apply | Busy schedules; assuming it’s not urgent | Submit renewal 60-90 days before expiration; track on KLAS |
| Forgetting that experience option is limited to twice per career | Not reading regulations carefully | Reserve the experience option for genuine hardship; prefer credits |
| Using undergraduate credits for salary advancement | Not distinguishing credit levels for salary purposes | Use graduate-level credits to satisfy both renewal and salary goals |
| Changing districts without transferring PD records | PDC records are district-specific | Transfer PDC transcript to new district via PDPToolbox immediately |
| Submitting student copies of transcripts | Assuming sealed copies are acceptable | Always request official transcripts sent directly from institution |
| Missing fingerprint requirement for expired license | Assuming prior background check remains active | Check KSDE License Lookup status; ‘Expired’ always triggers new background check |
| Not listing all PDC-awarding agencies on Form 3a | Missing agencies if you worked in multiple districts | List every LEA that awarded PDC points; attach all PDC transcripts |
| Confusing license renewal with adding endorsements | Different forms and fees apply | Adding endorsements requires separate application; renewal does not add endorsements |
Kansas Teaching Certificate Renewal: FAQs
How often does a Kansas teaching license need to be renewed?
It depends on the license type. An Initial Teaching License is valid for two years and is not renewable — it must be upgraded to a Professional License. A Professional Teaching License is valid for five years and is renewable unlimited times. The Accomplished Teaching License is also valid for five years and is renewed by renewing your NBPTS certification.
What is the PDC and why do I need to file a plan with them?
The PDC (Professional Development Council) is a district-level representative body that oversees professional development planning and point awards for educators in the district. Kansas law (K.A.R. § 91-1-206) requires that IDPs for license renewal purposes be approved by the local PDC before you complete any activities that you plan to count toward renewal. Without PDC approval, your professional development activities — including college coursework — may not be accepted for renewal.
How many college credit hours do I need to renew my Kansas teaching license?
If you hold a graduate degree: 6 semester credit hours (earning 120 PDC points at 20 points per credit hour) satisfies the full renewal requirement. If you hold only a bachelor’s degree: you need at minimum 4 semester credit hours for the college credit component (80 points) plus 80 additional PDC points from other approved activities — or 8 semester credit hours satisfy the full 160-point requirement entirely through college credit.
Do undergraduate credits count for Kansas teaching license renewal?
Yes — for PDC point purposes only. Both graduate and undergraduate credits earn 20 PDC points per semester credit hour. However, most Kansas districts require graduate-level credits for salary lane advancement. If your goal is renewal only, either level works. If your goal is also to advance on the salary schedule, choose graduate-level credits.
What happens if I let my Kansas teaching license expire?
Teaching with an expired Kansas license is prohibited and can affect both your employment and your school district’s accreditation. If your license expires, you must complete fingerprinting for a new background check and pay both the $70 renewal application fee and the $57 fingerprint fee before your license will be reissued. KSDE may also require verification of a recency requirement (8 credit hours within the prior 6 years) for extended lapses. Contact KSDE immediately if your license has expired.
Can I use teaching experience instead of professional development to renew?
Yes, but only if you hold a graduate degree, and only twice in your career. Verifying three years of accredited teaching experience during the current license period satisfies the renewal requirement for graduate degree holders. However, this option forfeits the salary advancement benefit of college credits, and since it can only be used twice, it should be reserved for situations where traditional PD is genuinely difficult to complete.
What does one semester credit hour equal in PDC points?
One semester credit hour equals 20 PDC points, as established in Kansas Administrative Regulation K.A.R. § 91-1-215(i): ‘One semester hour of college credit shall count as 20 professional development points.’ This is the foundational conversion rate for all renewal credit calculations.
What is the renewal application fee for a Kansas teaching license?
The renewal application fee is $70.00, submitted with KSDE Form 3a. If fingerprinting is also required (first-time submission, or for expired license renewal), an additional $57 fingerprint processing fee applies (effective July 1, 2024). The application fee is non-refundable.
Can I renew my Kansas license while living out of state?
Yes. Teachers with a currently valid Kansas license who live outside Kansas may work through the KSDE Licensure Review Committee as their PDC for renewal purposes. Contact KSDE Teacher Licensure at (785) 296-2288 and ask for the Licensure Review Board Coordinator. Standard renewal point requirements apply.
Does renewing my license add new endorsements?
No. License renewal does not add new endorsements to your existing license. Adding an endorsement requires a separate application (and separate fees) through KLAS. You can submit an endorsement application at the same time as a renewal, but they are distinct processes. Adding an endorsement requires either passing the Praxis content test for that area or completing an approved endorsement program.
How do I track my PDC points?
Many Kansas districts use PDPToolbox (developed by Greenbush) to manage IDPs and track PD points. You can view your individual PD transcript through PDPToolbox if your district uses this system. Your PDC coordinator can also provide an official PDC transcript upon request. Keep personal records of all PD activities, college transcripts, and completion certificates throughout your five-year license period.
Official Sources and Further Reading
Primary Kansas Administrative Regulations (via Cornell LII and Justia Law)
- K.A.R. § 91-1-205 — Renewal and reinstatement of licenses: regulations.justia.com/states/kansas/agency-91/article-1/section-91-1-205/
- K.A.R. § 91-1-206 — Professional development plans for license renewal: regulations.justia.com/states/kansas/agency-91/article-1/section-91-1-206/ (current through Register Vol. 44, No. 26, June 26, 2025)
- K.A.R. § 91-1-215 — In-service education definitions (including PD point definition): law.cornell.edu/regulations/kansas/K-A-R-91-1-215
- K.A.R. § 91-1-218 — Awarding of professional development points: KSDE Professional Development Regulations document: ksde.gov/Portals/0/TLA/Prof. Development/91-1-215 Professional Development Regulations.pdf
KSDE Official Pages and Documents
- KSDE License Information and Application (KLAS portal): ksde.gov/licensure/teacher-licensure/license-information-and-application
- KSDE Renewal of Professional License Requirements: ksde.gov/Agency/Division-of-Learning-Services/Teacher-Licensure-TL/Licensure/License-Requirements/Renewal-of-Professional-License-Requirements
- KSDE Form 3a — Renewal of Professional License (PDF): ksde.gov/Portals/0/TLA/Licensure/Licensure Documents/Form 3a Professional Renewal.pdf
- KSDE Accomplished License Requirements: ksde.gov/Agency/Division-of-Learning-Services/Teacher-Licensure-TL/Licensure/License-Requirements/Accomplished-License-Requirements
- KSDE Fingerprint Information page: ksde.gov/licensure/teacher-licensure/fingerprint-information (updated July 1, 2024)
- KSDE Fingerprint Guidelines Booklet (updated September 4, 2025): ksde.gov/Portals/0/TLA/Licensure/Fingerprint Guidelines Booklet 9-4-2025.pdf
- KSDE Educator License Lookup: appspublic.ksde.gov/TLL/SearchLicense.aspx
- KSDE PD Plans (PDC Handbooks from districts): ksde.gov/Portals/0/TLA/Prof. Development/Website/PD Plans/
Kansas Independent Colleges PDC and District PDC Handbooks
- Kansas Independent Colleges Professional Development Plan (KSDE, approved June 13, 2023): ksde.gov — KIC PD Plan
- USD 480 Liberal Professional Development Plan 2022-2027: ksde.gov — USD 480 PD Plan
- USD 312 Haven Professional Development Plan 2022-2027: ksde.gov — USD 312 PD Plan
- PDPToolbox (Greenbush): pdptoolbox.net — the official KSDE-linked PD tracking system used by most Kansas districts
University and Professional Development Resources
- creditsforteachers.com — Kansas Teacher License Renewal Complete Guide (2026): creditsforteachers.com/kansas-teacher-license-renewal/
- creditsforteachers.com — Kansas Teacher PD Hours Guide (2026): creditsforteachers.com/kansas-teacher-pd-hours/
- educator-academy.org — How to Renew or Upgrade Your Kansas Teaching License (October 2024): educator-academy.org/how-to-renew-or-upgrade-your-kansas-teaching-license/
- KSDE Teacher Licensure Contact: [email protected] | (785) 296-2288 | 900 SW Jackson Street, Suite 106, Topeka, KS 66612-1212
Kansas Teaching Certificate Renewal: Conclusion
Kansas teacher certificate renewal is a five-year, locally administered process built around the PDC/IDP system established in K.A.R. §§ 91-1-205 and 91-1-206. Understanding this system thoroughly — particularly the requirement that all activities be pre-approved in an IDP before completion — is the foundation of a successful renewal.
The renewal requirements are straightforward: graduate degree holders need 120 PDC points; bachelor’s-only holders need 160 points with at least 80 from college credit. One semester credit hour equals 20 PDC points per K.A.R. § 91-1-215(i).
Six semester credit hours satisfy the full requirement for graduate degree holders; eight credit hours satisfy it for bachelor’s-only holders. Graduate coursework that satisfies renewal also advances teachers on the salary schedule, making it the strategically superior choice for most Kansas educators.
The application process runs through KLAS Form 3a, costs $70 (plus $57 for fingerprinting when required), and results in an electronically issued license available through the KSDE portal. Submit well before your expiration date, maintain your IDP throughout the five-year cycle, and consult your PDC coordinator regularly — these three habits virtually guarantee a smooth renewal experience.
Kansas State Department of Education (KSDE) | ksde.gov | [email protected] | (785) 296-2288 | KLAS: appspublic.ksde.gov/KLAS_userAuth/